Standard dematerialisation · Updated 13 September 2026
How to convert physical shares to demat in India
A practical physical-to-demat process for certificates already registered in your name: DP, DRF, RTA verification, documents and common rejections.
This route may fit if…
A practical step-by-step route
- 1
Match the demat account
Check that the holder name, joint-holder names and their order match the physical holding. Ask the DP or RTA how to resolve a difference before surrendering originals.
- 2
Get the correct DRF
Request the Dematerialisation Request Form from your DP. Separate companies or ISINs may require separate requests, so follow the DP’s current instructions.
- 3
Submit through the DP
Give the completed DRF and original certificates to the DP and keep the acknowledgement or demat request number.
- 4
Let the issuer or RTA verify
The request moves to the issuer or its Registrar and Transfer Agent. They verify the holding and may raise a deficiency if names, signatures, certificate records or KYC do not align.
- 5
Confirm electronic credit
After approval, verify the credit in the demat account and retain the acknowledgement and correspondence for your records.
Start locating these
- Original share certificates
- DRF supplied by the Depository Participant
- Demat account details or Client Master List
- PAN and current KYC requested by the DP/RTA
- Any earlier RTA rejection or deficiency letter
Avoid these expensive mistakes
- Do not send originals to an address found in an old letter without confirming the current RTA.
- Do not use the standard route if the registered holder has died or the certificate is in someone else’s name.
- Do not assume every old certificate is subject to the February 2027 special window.
Official sources
Procedures can change. Use the issuer/RTA’s current checklist together with these primary sources.
Common questions
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Related physical-share guides
This guide provides general procedural information, not confirmation of title, ownership or final eligibility. The issuer, RTA, Depository Participant, IEPF Authority or other competent authority decides the case after reviewing records.